The use of a library facility can be reserved on behalf of a budget manager.
A budget manager must first approve of the proxy who will be performing the procedures on their behalf and an application must be filed with the library to use the substitute facility reservation service.
Click Using Procedure to view the service terms.

Please review the following for how to use each facility.

There are two ways to make a reservation.

  • Reservation (One-time use): Make a reservation for a specific date and time. The same individual or group can use facilities once per day for up to three hours.
  • Reservation (Regularly use): Make a reservation for the same date and time every week. Reservations can be made for up to three months into the future from the current month. This scheduling is convenient for seminar courses.

Reservation (One-time use)

1. Click "Reserve (One-time use)" under "Group Study Room in Ookayama (proxy application)" or "Seminar Room in Suzukakedai (proxy application)" on the service menu.

the Reservation Screen of the Facility Reservations

2. Select a proxy (a budget manager) to carry out the procedures on their behalf and then click "Next".

the Reservation Screen of the Facility Reservations

3. Click on the date you would like to reserve from the calendar.

the Reservation Screen of the Facility Reservations

4. Complete the application.

the Reservation Screen of the Facility Reservations
**Room Select the room you would like to use.
**Time Select the amount of time you would like to use the room (in 15 minute increments).
**Purpose of use Enter the purpose of use.
**Number of users Enter the number of people using the facility.
E-mail Enter the email or phone number of the representative.
Phone number
Laboratory / Group name The name of the laboratory or the group the applicant belongs to
Comments Enter any message you may have for the library.

 Fields marked with a double asterisk (**) are required.

5. Click "Confirm".
* To start over, click "Clear" to clear the information you entered in and before step 4.

the Reservation Screen of the Facility Reservations

6. Review the details on the confirmation screen and click "Reserve".
* To make changes, click "Edit" to return to the previous screen.

the Reservation Screen of the Facility Reservations

After the reservation is received, a person in charge at the library will send a reservation confirmation email.

Reservation (Regularly use)

1. Click "Reserve (Regularly use)" under "Group Study Room in Ookayama (proxy application)" or "Seminar Room in Suzukakedai (proxy application)" on the service menu.

the Reservation Screen of the Facility Reservations

2. Select a proxy (a budget manager) to carry out the procedures on their behalf and then click "Next".

the Reservation Screen of the Facility Reservations

3. Complete the application.

**Room Select the room you would like to use.
**Date (From) ~ Date (To) Designate the period you would like to use the facility. Click on the table icon to open the calendar and designate the beginning and end of the period.
**Interval Select the day of the week you would like to use the facility.
* Facilities cannot be reserved on Saturdays or Sundays.
**Time Select the amount of time you would like to use the room (in 15 minute increments).
**Purpose of use Enter the purpose of use.
**Number of users Enter the number of people using the facility.
E-mail Enter the email or phone number of the representative.
Phone number
Laboratory / Group name The name of the laboratory or the group the applicant belongs to
Comments Enter any message you may have for the library.

Fields marked with a double asterisk (**) are required.

4. Click "Confirm".
* To start over, click "Clear" to clear the information you entered in and before step 3.

the Reservation Screen of the Facility Reservations

5. Review the details on the confirmation screen and click "Reserve".
* To make changes, click "Edit" to return to the previous screen.

the Reservation Screen of the Facility Reservations

After the reservation is received, a person in charge at the library will send a reservation confirmation email.

Confirming status of reservation

1. Perform either of the following tasks confirm the status of a reservation depending on the details of your reservation.

  • Click "Reserve (One-time use)" or "Reserve (Regularly use)" under "Group Study Room in Ookayama (proxy application)" on the service menu.
  • Click "Reserve (One-time use)" or "Reserve (Regularly use)" under "Seminar Room in Suzukakedai (proxy application)" on the service menu
the Confirming Status Screen of the Facility Reservations

2. Select a proxy (a budget manager) to carry out the procedures on their behalf and then click "Next".

the Confirming Status Screen of the Facility Reservations

3. The "Reservations status" screen will be displayed.

the Confirming Status Screen of the Facility Reservations
Explanation of statuses
Unprocessed The library has yet to receive the reservation
Canceled Canceled by the reservation maker
Canceled by a person in charge Canceled by the library
Reserved The library has received and confirmed the reservation

Canceling a reservation

Reservations on the "Reservations status" screen with "Cancel" shown can be canceled.
1. Click "Cancel" shown on the "Reservations status" screen.

the Canceling Screen of the Facility Reservations

2. Click "Cancel" on the confirmation screen.
* Click "Back" to return to the previous screen.

the Canceling Screen of the Facility Reservations

Contact the Ask Service if you would like to cancel a reservation, but "Cancel" is not shown.