April 26, 2021 ( Last updated)

The institutional edition of Mendeley, a reference manager, have been available for Tokyo Tech members since April 2021.

What is Mendeley?

Mendeley is a free reference management application which aims to manage academic articles and share them online. With Mendeley you can:

  • Store, organize article information and PDF files you collect for your research
  • Insert references and bibliographies into your article manuscript
  • Share references in groups such as your laboratory

Comparison of Mendeley free version and Mendeley Institutional Edition

Function Free version Institutional Edition
Personal library space 2GB 100GB
Shared library space 100MB 100GB
Collaborators in private groups 25 100
Number of private groups 5 1,000

How to use


  • You will need an account to use Mendeley. Access to Mendeley ( and create your account from "Create a free account".
  • For details, please refer to the Help Guides.

Mendeley Institutional Edition

  • You will automatically gain access to Mendeley Institutional edition by signing in to Mendeley from a device connected to the Tokyo Tech campus network.
  • If you have already used Mendeley free version, the same account is available to use the institutional edition. Data migration is not required.
  • Available period: 12 months from the last login via campus network
  • You can check if you use the institutional edition on the following screen after signing in. (Click the images to enlarge.)
    Settings & Privacy > Subscription "Mendeley Institutional Education"
    Mendeley Institutional Edition


Information Management Group: