Prior Application for Visitors

Application and Visit Procedure (Steps 1–4)

1. Check Material Availability
2. Apply via Web Form
3. Reservation Confirmation Email (Automated Delivery)
4. Entering Library

• Application by phone/email is not accepted.
• Visitors without prior application are not allowed to use the Libraries.
• When you cancel your visit, please inform us.
• To reschedule your visit, please cancel the original appointment and reapply.
• If you have any symptoms of illness, please refrain from visiting us.

Please search the online catalog to confirm that the material you need is held at either Ookayama Library or Suzukakedai Library.

• Before applying, you need to specify a library material you use.
• If the material you need is held in a public library nearby, please visit the public library.

Please fill in an application form exclusively for the Library which holds the material you need.

Application form (Ookayama Library) 

Application form (Suzukakedai Library)

• Each person is required to submit one application per day.
• If visiting with multiple people, each individual must apply separately.

Application Period

• Applications can be submitted from 2 weeks to 2 business weekdays before your visit.
• The relationship between the application deadline and the visit date is shown in the table below.

　　 *It may change due to public/library holidays. 

•  For example, you need to apply by Monday (see the upper row) to visit on Wednesday (see the lower row of the table).
• During Golden Week (late April to early May), the Summer Holidays at the Institute, and the New Year holidays, the reservation deadline may differ from the usual schedule. Thank you for your understanding in advance.
• Visitors cannot use Ookayama library during the following periods of exams:

　　　　From Wednesday, May 21, 2025 to Friday, June 6, 2025
　　　　From Tuesday, July 22, 2025 to Monday, August 4, 2025
　　　　From Tuesday, November 18, 2025 to Monday, December 1, 2025
　　　　From Wednesday, January 21, 2026 to Friday, February 6, 2026

Reserving Materials for Use

• If you wish to have materials held for you, please select “Yes” under the question “Do you need the book reserved?”
• It is applied for books whose "Format" is "Book" and whose "Status" is "Available" on the search results of the online catalog, as shown in the image below.
• If you would like to reserve more than one item, please contact us via the “Additional Notes” section of the application form.

Once your application is complete, you will receive an automated reservation confirmation email.

• If there are any discrepancies or if further verification is required, we may follow up with an additional email.
• If you do not receive the confirmation email, please contact us using the contact information (Ask Service) at the bottom of this page.

When you arrive at the library, you will be asked to present one of the following forms of identification at the counter.

• Entry is not permitted without prior application.
• We give you a one-day library card upon check-in at the entrance. Your library card must be visible at all times while inside the Library. 
• Please be sure to give it back when leaving the library.

Ask Online (Ask Service)

Ookayama Library / Tel：03-5734-2097（8:45 a.m. - 5 p.m. on weekdays）

Suzukakedai Library / Tel：045-924-5152（8:45 a.m. - 5 p.m. on weekdays）