Eligible persons

Online Request is a service provided to those who fulfill the following requirements.

  • Having a valid Tokyo Tech IC Card (Employee ID, Student ID, or Access Card).
  • Being a registered user of the Tokyo Institute of Technology Library (contact information registered).

In addition, some services require a separate Online Request user registration application. Access to certain services may also be limited based on your title/status. Please check the table below.

Services Category Require a user registration application
Budget managers [∗1] Non-budget managers
Faculty Staff Students Faculty Staff Students

Reserve book

Intercampus Borrowing

Reservation and Borrowing status

Borrowing history

Book review postings

Reading Record List

Requesting Books

Facility reservations

 
Ordering photocopies / Interlibrary loan [∗2]
Recommending books        
Subscribing Journals requests [∗3]        
Budget usage report  

Recommending books by proxy

Subscribing Journals requests  by proxy

Facility reservations by proxy

       

○=Available  ※=Only available when a proxy is registered  ★=Requires user registration 

[∗1]  Budget manager refers to persons in charge of administering budgets that use services funded by expense budgets. Please register the Article Request System budget code for the budget that will be used for the following services.

  • Ordering photocopies/Interlibrary loan using public funds
  • Subscribing Journals requests
  • Subscribing Journals requests by proxy

[∗2] Newly entered students do not need to complete a Online Request service registration application for Ordering photocopies/Interlibrary Loan service paid for with personal funds. However, a user registration is required.

[∗3] Only Management Expenses Grants can be used as the budget for purchasing journals through the Tokyo Institute of Technology Library.

User registration procedures

User registration

Please complete the user registration (registration of contact information) with the Tokyo Institute of Technology Library according to either of the following.

  • Register from “Confirm/Change” under “Your Profile” on the Online Request service menu.
  • Complete and submit “Application Form for Library Services” or “Registration form for contact information” located at the Tokyo Institute of Technology Library counter.

※ Please bring your Tokyo Tech IC card when submitting an application form because your card will be checked by library staff.
※ After submitting your application Form for Library Services, you may also apply for Online Request services that require user registration.

Online Request user registration application

Please submit the following application to the Tokyo Institute of Technology Library. After registration has been completed, you will be notified in an email sent to the email address listed on the application form.

Usage category Application to submit [∗4]
Persons that administer budgets used through the Tokyo Institute of Technology Library (budget manager) Application form for budget code registration
Persons other than budget managers who will be using services such as Ordering photocopies / Interlibrary Loan using public funds  [∗5] Application Form for Library Services
Persons who would like to register a proxy (proxy registration) [∗5]
Persons who will use Ordering photocopies / Interlibrary Loan with their own personal funds.

[∗4] The budget code included in each application document must be the same budget code in the Purchase request system. The Tokyo Institute of Technology Library service is not linked to the Purchase request system. Therefore, when using the library service with public funds, the budget code must be registered in advance with the Tokyo Institute of Technology Library.

[∗5] Your user registration will not be completed unless the Application Form for budget code registration is submitted first by the budget manager. Please check with the budget manager that the code for use with public funds is registered at the Tokyo Institute of Technology Library.

Obtaining an application form

Application forms can be downloaded from the following page. In addition, application forms are also available at the counter of Tokyo Tech libraries.

Application Forms

How to submit an application form

Application form for budget code registration

Please submit application forms according to either of the following methods

  • Submit to the Tokyo Institute of Technology Library counter
  • Attach to an email and submit
    to
  • Submit forms via on-campus mail
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Application Form for Library Services

Submit to the Tokyo Institute of Technology Library counter. Please bring your Tokyo Tech IC card, as it will be checked at the time of submission

If you are not affiliated with either the Ookayama campus or Suzukakedai campus and cannot submit an application form to the Tokyo Institute of Technology Library, you may send it by on-campus mail. In such cases, please include a copy of your name, card number, and expiration date of your Tokyo Tech IC Card along with your application. After user registration is completed, the copy will be disposed of.

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Period of use

List of periods of use

The period of use of each service varies based on your title/status. Please check the table below.

Services Budget managers Non-budget managers
Faculty
Staff
Students

Reserve books already checked out

Intercampus Borrowing

Borrowing history

Book review application

Reading Record List

Requesting Books

Facility reservations

A A A

Reservation and Borrowing status

Ordering photocopies/Interlibrary Loan (personal funds) [∗6]

B B B
Recommending books A A -
Ordering photocopies/Interlibrary Loan (public funds)  [∗7] B B D
Subscribing Journal requests A - -
Budget usage report A C -

Recommending books by proxy

Subscribing Journals by proxy requests

Facility reservations by proxy

- C -
  1. Tokyo Tech IC Card expiration date
  2. 14 days prior to the expiration of your Tokyo Tech IC Card
  3. March 31 of the academic year of service registration (If your Tokyo Tech IC Card expires before March 31 of the academic year of registration, the same as A.)
  4. March 17 of the academic year of service registration (If your Tokyo Tech IC Card expires before March 17 of the academic year of registration, the same as B.)

[∗6] If you have registered to use both personal funds and public funds for Ordering photocopies/Interlibrary Loan service, the period of use of personal funds shall be the same as the period of use of public funds.

[∗7] In case of public funds other than Management Expense Grants, the period of use shall be the time at which the Tokyo Institute of Technology Library can carry out the accounting protocol. For further details, please view the email sent by the library after service registration is completed.

Renewing the period of use

  • If your period of use of the Online Request service has expired, please re-submit the proper application form to the Tokyo Institute of Technology Library.
  • If the period of use is “C” or “D”, please note that all applications will be accepted only after the start of the new academic year.

Changing registered information

Changing contact information

Make changes on “Confirm/Change” under “User information” on the Online Request service menu.

Changing information other than contact information

Please resubmit your application form to the Tokyo Institute of Technology Library counter if you would like to make changes to the following information other than your contact information.

  • Changing your department
  • Changing the budget code of the budget used for public funds
  • Changing the period of use associated with an extension of your status
  • Change in your Tokyo Tech IC Card number associated with a change in your status, such as advancing to another level of study within the university
  • Making a change or addition to a service you use
  • Other changes

Please bring your Tokyo Tech IC Card when submitting your application form to the Tokyo Institute of Technology Library counter.